Welcome to the "Product Inventory System" that was built according to your specifications! The system was designed to suit your needs and can be changed, or added to anytime you choose!
This system presents an "Inventory Add Screen" which places
the incoming stock from vendors directly into the warehouse.
The system assigns store "0" to any warehouse inventory.
Inventory can be distributed from the warehouse to any of
your stores through the Inventory Movement Menu". Inventory
can also be shifted from store to store or from a store back
to the warehouse. The system always maintains current
information on all stock wherever moved.
The system also provides these functions:
HELP SCREENS
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1. Currently, this system presents three different "HELP"
screens. The information you are currently viewing is
accessible by depressing the "F1" key while at the
system main menu. When at the inventory movement menu
the system provides descriptons of the transaction
codes when the cursor is positioned in the "TRAN"
field (and "F1" is depressed). The system also
presents a help screen when the cursor is positioned
in the "CATEG" field.
AUTOMATIC MARKUP FEATURE
------------------------
2. The system allows for automatic markup of inventory
coming into the warehouse by 15%. However, the system
also allows the user to determine when and if to assign
a markup to a product. The system defaults to always
markup the product, but when the user places a "Y" into
the markup field, automatic markup is not done, and the
user then inputs his/her own price. Items that are
assigned a price different than the automatic markup
price retain a "Y" in this field so the user can detect
when a price was assigned a manually entered value.
INVENTORY LEVEL FEATURE
-----------------------
3. The system tracks the "LEVEL" of inventory for each
product that is required to be maintained in the ware-
house and alerts the user (by blinking the current
level in "RED") anytime stock falls below the indicated
amount. Also order reports reflect the number of each
item to reorder based upon the "LEVEL which the user
has identified.
PRODUCT DATABASE QUERY
----------------------
4. When you depress the "F2" key the system pops up a
query of the products database to assist in selecting a
product to be acted upon or viewed. This function uses
the information that you enter to determine whether to
present the information alphabetically by product code,
or alphabetically by product description. If you enter
a product code only, the system will present the first
item it finds for that product code ("T" for tires).
However, if you make an entry in the description field
and then depress the "F2" key, the system will search
the products database alphabetically by product name.
and will stop on the product which most closely matches
what you entered. If no product code or category entry
is made, the system presents the first item in the
database (in category order).
The user can arrow up/down or page up/down to display
all the products in the database. Pressing the "ENTER"
key selects the product on which the cursor is
positioned. Pressing the "ESC" key returns the user to
wherever he/she was prior to depressing the "F2" key.
NOTE: If your "NUM LOCK" key is on you will have to
depress "Shift arrrow up/arrow down to move the cursor
when in the query mode.
PRODUCT DELETE FUNCTION
-----------------------
5. This function allows the user to delete a product from
the database. To delete a product, the user must
access the product he/she wishes to delete using the
"Inventory Add Screen". When the product is displayed,
depress the "Del" key. The system will query the
database to see if any stores still carry the product.
If the product level is greater than "0" for any store,
the program will not allow deletion of the product. In
order to delete the product, the user must debit the
product out of inventory so no store has any. (which
stores have the product and how many they have can be
determined by accessing the PRODUCT HISTORY DISPLAY).
Once this has been done, the product can be deleted
from inventory.
PRODUCT HISTORY DISPLAY
-----------------------
6. This function presents a display of all 7 of your
stores inventory on the screen at once for a chosen
product. If a store has ever had the product you are
looking for, the current balance will be displayed for
the store even if the balance is 0. If the store has
never had the product, the store will not be included
in the product listing.
PRODUCT MOVEMENT HISTORY
------------------------
7. This function presents a display of the last 4 months
activity for a product for a specified store. The
display includes Debits, credits, and sales. In order
for the information displayed here to be reliable, you
must decide what month will be the beginning month for
entering data into the product inventory system.
Once decided, no inventory or adjustments are to be
entered for any store for a month that is prior to the
start month. The system will however, accept and
properly display adjustments etc. even if entered for
past months, so long as it is not prior to the first
month of beginning inventory.
MOVEMENT HISTORY REPORT
-----------------------
8. This report was primarily built simply to get a
printout of product movement from the database to check
that the program was properly handling inventory
movement. The report provides a listing of all product
movement from each store, showing the number of a given
product that moved and the cost of the product. Totals
for each store are presented also.
ORDER REPORT
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9. This report provides a listing which shows the total
number received, sold, credited, and debited for the
current month and for each of the 3 preceding months.
The report also includes a column which shows how many
of a given item needs to be reordered (based upon the
stocking level assigned to the product). This report
requires that you use paper that is 14" wide.
STOCK VALUE REPORT
------------------
10. This report provides a printout of the entire warehouse
stock. The report provides a breakdown of the cost of
each item, the number on hand, and the total dollar
value of each item. The report subtotals on product
category and then provides a grand total of the entire
warehouse stock for all categories.
STORE COUNTS
------------
11. This report prints the current inventory for a
requested store showing the computer counts for
each item and includes a column for the store to enter
their manual inventory count for the item. A third
column is included to show the variance, if any,
between the two.
WAREHOUSE TRANSACTIONS
----------------------
12. This report shows the number of products that were
transferred by day to each store, and the value of the
products that were transferred. The report gives
subtotals by receiving store, and by product code
within each receiving store. The report also gives a
total for what left the warehouse for the day.
REINDEX DATABASES
-----------------
13. This option clears the database of previously deleted
information (to provide additional disk space) and
rebuilds the index files that are needed to perform
system functions. It is recommended that this
program be run once weekly.
RUN BACKUP
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14. This program calls your DOS backup utility, and backs
up the system database files to your A: drive.
EXIT TO DOS
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15. This program allows you to maintain residence with the
inventory system but allows you to temporarily exit to
use DOS. The user is required to type the word "EXIT"
at the DOS command line to re-start the inventory
system.
PURGE DATA
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16. This program purges all data from the database which
the program has stored regarding what inventory moved
and where it was moved. None of the totals are
affected.
FORMAT A DISK
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17. This program allows the user to format diskettes that
are placed into drive a:
*** NEW REQUIREMENTS ***
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Contact me if there are new functions/reports you wish
